Location: Mumbai

Job Type: Full-Time

Job Description:

Key Responsibilities:

Travel Planning & Booking:

- Coordinate travel arrangements including flights, hotels, transportation, and other related services.

- Provide information on travel destinations, accommodations, transportation options, and visa requirements.

- Book flight tickets, reserve accommodations, and arrange travel insurance as required.

- Assist employees with travel-related queries and provide personalized recommendations based on their preferences.

Arrange Visas and Forex cards:

- Apply UK business visas and UAE business / tourist visas on behalf of employees maintaining a good TAT.(training for this will be provided)

- Arrange Forex before employee leaves for business trip

Documentation & Compliance:

- Handle all travel-related documentation, including visas, travel insurance, and itinerary preparation.

- Ensure compliance with legal and regulatory requirements for travel, such as international travel regulations and company policies.

Vendor Management:

- Build a trusted network of hotels / Airbnb's in the most visited places

- Negotiate with hotels, airlines, visa agents, Forex dealers / bank and other service providers to secure the best rates and services for clients.

- Maintain relationships with travel vendors to ensure smooth service delivery.

Financial Management:

- Work with employees and the finance team to submit all relevant bills post trip completion

- Ensure forex is returned to the company / employee

- Handle billing and invoicing for travel services, ensuring accurate and timely payments.

- Keep track of budgets and manage travel expenses for project managers

- Work with Project managers to ensure all reimbursements are handled and bills submitted wherever reimbursements from clients is expected

Qualifications:

- Bachelor's degree in Travel & Tourism, Hospitality Management, or a related field.

- 2-4 years of experience in a travel agency, tour operator, or related industry.

- Proficiency in travel and hotel booking websites like booking.com / hotel.com / Airbnb / MMT etc

- Strong communication and interpersonal skills.

- Excellent organizational and time-management skills.

- Knowledge of international travel regulations and visa processes.

- Maintain strong relationships by providing exceptional service.

- Strong negotiation skills