Manager HR at National Infrastructure Trust
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National Infrastructure Trust - Executive - Front Office (0-3 yrs)
Roles and Responsibilities :
- Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
- Greet and welcome guests
- Receive letters, packages etc. and distribute them
- Prepare outgoing mail by drafting correspondence, securing parcels etc.
- Check, sort and forward emails
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Monitor office supplies and place orders
- Acting as the administrative point of contact between the executives and internal/external clients
- Answer questions and address complaints
- Answer all incoming calls and redirect them or keep messages when necessary
- Take dictation and minutes and accurately enter data
- Develop and carry out an efficient documentation and filing system
Required skills :
- Proven experience as front desk representative, agent or relevant position
- Familiarity with office machines (e.g. fax, printer etc.)
- Knowledge of office management and basic bookkeeping
- Good in English (oral and written)
- Excellent knowledge of MS Office (especially Excel and Word)
- Good communication and people skills
- Multi-tasking abilities
- Customer service orientation
- Graduate; additional qualifications will be a plus
