Nature of Job (Type of employment) : Full Time

Location : Corporate Office

Reports to : GM - Exports

Role : Tender

Level/Designation : Tender Specialist

Skills & Experience :

Technical competencies for the role :

- Knowledge of the tendering process and related documentation

- Familiarity with contract management and compliance

- Excellent communication and interpersonal skills

- Proficiency in MS Office applications and online tender platforms

- Cost and pricing analysis

- Project management skills

- Understanding of legal and regulatory requirements related to tenders and contracts

- Knowledge of market research and analysis

Behavioral competencies for the role :

- Attention to detail and accuracy

- Ability to work well under pressure and meet tight deadlines

- Strong organizational and time management skills

- Team player with the ability to work collaboratively with cross-functional teams

- Analytical and problem-solving skills

- Proactive and results-driven approach to work

- Strong negotiation and persuasion skills

Experience :

- The ideal candidate should have at least 3-5 years of experience in tender management and contract administration. They should have experience in preparing and submitting tenders, coordinating bid reviews, and liaising with internal and external stakeholders.

Qualification:

- Bachelor's degree in Business Administration, Engineering, or related field Certification in tender management or contract administration would be an advantage

Key Responsibilities :

- Monitor the tender submission process for formatting, completeness, consistency, and compliance

- Assist in the management of data related to the tendering process

- Liaise with Buyers, Procurement/Market Analysts, and Transaction Procurement Specialists to provide contractual and compliance advice

- Ensure the completeness and accuracy of contracts, including monitoring all related liabilities and third-party contracts

- Stay abreast of and communicate any changes in contractual requirements

- Review information about demands and derivation of supply and proposal preparations

- Clarify bid conditions and manage tender preparation

- Coordinate tender reviews and deadlines and adjust them to the frameworks given by customers

- Upload/submit documents (General/Technical/Commercial) on the ONLINE platform

- Attend tender openings and pre-bid meetings when required

- Liaison with Govt. Department for Vendor Registration, Approvals, and Renewal

- Submit documents to get new registration as an approved vendor

- Prepare and submit different types of Bank Guarantees like Bid Security and Performance Bank Guarantees

- Prepare EMD and Bank Guarantee Statements

- Prepare the Tender Comparative Statement

- Prepare proposals (Technical & Commercial)

- Actively involved in coordinating site supervisors and project in charge

- Follow-up with the production department about material dispatch

Desired Outcome :

- Increased success rate in tender submissions

- Improved accuracy and completeness of contracts and related documentation

- Effective communication and coordination with internal and external stakeholders

- Compliance with legal and regulatory requirements

- Efficient management of tender processes and timelines

- Improved vendor registration and approval processes

- Improved cost and pricing analysis

- Effective coordination with site supervisors and project in charge

MSAF Values :

1. Customer Centricity

2. Result Orientation

3. Entrepreneurship

4. Empathy

5. Integrity

6. Humility

7. Sustainability

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