Job Title: Sales and Project Coordinator

Overview:

The Sales and Project Coordinator plays a critical role in supporting the sales team and ensuring the smooth execution of projects. This position involves coordinating sales activities, managing project-related tasks, and serving as a liaison between the sales team and project stakeholders.

Responsibilities:

1. Sales Support:

- Assist the sales team in lead generation, prospecting, and client communication.

- Prepare and maintain sales documents, proposals, and presentations.

- Coordinate and schedule sales meetings and presentations.

2. Project Coordination:

- Collaborate with cross-functional teams to define project scope, objectives, and deliverables.

- Develop and maintain detailed project plans, outlining tasks, timelines, and resource requirements.

- Ensure projects are executed according to plan and within scope.

3. Client Communication:

- Act as a primary point of contact for clients, addressing inquiries and providing project updates.

- Coordinate client meetings and ensure effective communication between clients and project teams.

4. Sales Order Processing:

- Process sales orders and ensure accurate and timely invoicing.

- Collaborate with finance and operations teams to ensure seamless order fulfillment.

5. Documentation and Reporting:

- Maintain accurate and up-to-date project documentation, including project plans, status reports, and client communications.

- Generate regular reports on sales activities, project progress, and key performance indicators.

6. Task Tracking and Follow-up:

- Monitor and track project tasks, ensuring deadlines are met.

- Follow up with internal teams and clients to gather necessary information and ensure project milestones are achieved.

7. Quality Assurance:

- Implement and maintain quality assurance processes to ensure project deliverables meet established standards.

- Conduct regular reviews and audits to identify areas for improvement.

8. Resource Management:

- Work closely with resource managers to allocate and optimize resources for project tasks.

- Monitor resource availability and adjust plans as necessary.

9. Vendor Coordination:

- Collaborate with external vendors and suppliers for project-related activities.

- Ensure vendor performance aligns with project requirements.

- Drive discussions with product owner and/or business partners to understand the process, the problem, and then brainstorm solution scenarios

- Actively engage product owner or business SME to translate solution needs into actionable user stories

- Facilitate and support product backlog management

- Partner with product owners/SMEs to define & refine acceptance criteria

- Partner with developers on reviewing user stories for understanding and scoring

- Negotiate with product owners/business experts on alternative solutions

- Write test cases for user stories

- Perform/coordinate user acceptance testing to ensure functionality meets business needs before each product release

- Secure approval & change management activities with senior product manager or product owner before release

Qualifications :

- Bachelor's degree in Business, Marketing, Project Management, or a related field.

- Proven experience in sales support and project coordination.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills.

- Proficient in project management software and CRM tools.

- Familiarity with sales processes and project management methodologies.

This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.