Job Purpose

- To Plan, execute LIVE & Virtual events, and manage that helps execute the planned recognition strategy

Responsibilities:

- To plan and execute R&R Events

- To Facilitate RFQ for MICE/ Event

- To facilitate Vendor Empanelment & Management

- To manage E-bidding Vendor & Portal

- To maintain & create Event repository data

- To manage merchandise as and when required

- Adherence to operational processes, accounting (billing & payment) processes & budget management

- Maintaining cost sheet- s, trackers & event calendar

- Query management

- Extend end-to-end support to cross functional team pertaining to R&R Events

- Adherence to timely communication with cross functional team pertaining to fulfillment

- Book venues and schedule speakers

- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost

- Negotiate with vendors to achieve the most favorable terms

- Manage all event operations (preparing venue, invitations etc.)

- Do final checks at the day of the event (e.g., tables, technology) to ensure everything meets standards

- Oversee event happenings and act quickly to resolve problems

- Evaluate event's success and submit reports

- Post event evaluation & closure on bills

Technical Knowledge

- Knowledge about lights & Sound setup

- LED screen knowledge with ratio

- Venue layout

- Content knowledge (PPT, Videos)

- Latest Technology knowledge related to activities

- Virtual event setup (Virtual Live event, Broadcasting, Microsite etc)

Key Performance Indicators : 

- Adherence to Budgets for R&R and Conventions fulfillment = 100%

- Adherence to Events calendar, quality & process >=95%

- Driving Event App across all calendarized events >=50%

- Execution of Events and other R&R fulfillment process = 100%

- R&R Portal Management = 20%

- Execution of E-bidding process >=100%

- Query Management = 100%

- Technical Knowledge = 100%

Job Requirements : 

Qualifications Postgraduate

Experience : 5 - 7 years of relevant experience

Functional Competencies

- Vendor Management

- Event Management

- Record Management

- Cross functional processes (Sales, Finance, Compliance & Legal)

- Negotiation Skills

Behavioral Competencies

- Process Orientation

- Execution Excellence

- Collaboration

- Customer Centricity

Key Interactions : 

Internal Nature or purpose of interaction

Sales Leaders / Functional Heads - Understanding of requirements

- Calendarization of Events

- Reports

External Nature or purpose of interaction

Vendors - Empanelment

- Negotiations

- Operationalizing steps for execution

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