About BuyerForesightTM

BuyerForesightTM is a marketing services company that is changing the face of demand generation by adopting audience-based marketing principles to drive event, ecosystem, and community-led growth for companies globally. We host over 1,000 programs yearly across the globe. Headquartered in the US and Singapore, we have a presence in India, Amsterdam, Australia, and Dubai. Currently, we are a 120-member team poised for 2x growth in the next 12 months.

About the Role

We are seeking an experienced Event Planning Associate to join the BuyerForesight Events Concierge (BEC) Team within the Hub sub division. The BEC team is crucial in delivering exceptional experiences and enhancing client satisfaction at every event program hosted by BuyerForesight. As an Event Planning Associate, you will play a pivotal role in the smooth planning and execution of each program, ensuring quick turnaround times and flawless execution. The ideal candidate will have prior experience in concierge services, event research, and CXO event management roles.

BuyerForesightTM is an Audience based Marketing company. More than 500 B2B tech companies have used our services since 2014 to accelerate their sales pipelines with highly qualified opportunities. Learn more at www.buyerforesight.com

Key Responsibilities :

Requisition Delivery

- Coordinate and manage all requisitions for programs from initiation to completion

- Collaborate with clients and internal stakeholders to gather requirements, establish objectives, and define deliverables

- Leverage internal database for vendors matching requisition criteria, plan and execute acquisition

- Liaise with vendors to procure necessary services and supplies, ensuring alignment with client requirements and budget allocated

- Collaborate with FinOps to close and negotiate favorable contracts with vendors

Program Planning & Management

- Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution

- Develop comprehensive event plans including budgets, timelines, logistics, and resources

- Manage on-site execution as needed, providing support and troubleshooting

- Handle special requests from clients, such as custom experiences, celebrity appearances, guest speakers, therapy sessions, swag items, and technical requirements

- Coordinate event setup, operations, and teardown to ensure seamless execution

- Supervise staff, volunteers, and vendors to maintain quality standards and adhere to event timelines

Event Experience

- Research and procure unique and personalized offerings to enhance the event experience and meet or exceed client expectations

- Conduct post-event evaluations to assess program effectiveness and identify areas for improvement

- Compile event reports and documentation summarizing key outcomes, feedback, and recommendations

- Address special requests from clients and source specialized services to enhance the overall event experience

Requirements

- 8-10 years of experience in hospitality, event management, or related fields; a relevant degree is highly desirable

- Ability to work with global requirements in multiple time zones, multi cultural teams, and high-pressure environments

- Proficiency in Google Workspace/Drive, Zoom Conference, and Microsoft Office

- Analytical mindset with the ability to form insights based on data

- Strong skills in communication, negotiation, problem-solving, flexibility, adaptability, time management, and discipline

BuyerForesightTM relies on associates to maintain flexibility and foresight while upholding confidentiality related to high-level processes and operations. The BEC sub-divisions include Concierge Hub (R&D and Event Planning), Concierge FinOps, and Concierge Travel & Admin.