Essential Duties and Responsibilities:

- Ensure timely submission of all online/offline government Institution tenders.

- Co-ordination with various internal and external teams (Sales marketing, Finance, Regulatory affairs, Production, QC, QA, Stores, Legal affairs, IT team etc.)

- Co-ordination with stores and production team for execution of orders, release of stocks and follow-up for final dispatch by monitoring end to end post and pre documentation of institution stock dispatch as per SOPs.

- Follow-up for outstanding collection with IN stockiest in order to collect payment on time.

- Monitoring with production team for keeps track records of Annual production & Installed production capacity of respective products details and update the details in required tender Annexures.

- Arranging annual turnover statement, CA certified batch details CA certificate statement through co-ordination with Finance group as per tender requirement.

- Arranging tender fees and earnest money deposit for all the tenders in terms of BG, FDR, DD and online RTGS/NEFT transfer as per tender norms for participation of tender.

- Arranging performance security deposit and organizing agreement after winning tender & receiving of LOI (Letter of Intent & Rate Contract copy).

- To collect EMD/SD Refund by resolving auditors query on EMD reimbursement given to stockiest.

- Preparing stockiest authorization letters for IN supply stocks.

- Modifying Annexures (as per prescribe format of tender) by incorporating relevant data related to Manufacturing License, WHO GMP, Incorporation cert, GST Cert, Sale tax registration cert, ITR, GST Clearance Cert etc.

- Downloading of competitors documents through others bidder's details.

- Creating a new database of sticker labels as per respective institution stamping through generation of bar coding/QR coding stickers for secondary and tertiary packing for dispatch of stocks.

- Provide relevant documents required for products registration enrolment in different government segment JKMSCL, SKKIMS, BPPI, UPMSCL, ESIC, Haffkines, DHS Delhi, DGAFMS, GMSCL, TNMSCL, TSMSIDC, all kind of E-procurement Govt. etc. to participate in their tenders.

- Appointment of Liaising Business Associates, preparing their Agreements and vendor code, processing their Liaising commission.

- Billing of Institution supply orders through raising SO and scrutinizing process of Updating rate master with the help of Account team to bill in Pharma cloud and SAP Module.

- Timely participation in Railway tenders. Downloading competitors documents through other bidder's details.

- Creating a new database of sticker labels as per respective institution stamping through generation of bar coding/QR coding stickers for secondary and tertiary packing for dispatch of stocks.

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